Sessions are the building blocks of an event programme. Each one says what is happening, when, where, and who is presenting, and can carry its own materials, seat limits, and live join details.
What a session holds
- Basics: title, description, and start and end times in the event timezone.
- Type: presentation, keynote, panel, workshop, break, lunch, opening, closing, networking, or a general session, so the schedule reads clearly at a glance.
- Capacity: optionally limit seats for a session; attendees then reserve a place from the programme page and can see how many spots remain.
- Live details: online and hybrid sessions can carry a join link shown to attendees.
Rooms & tracks
Rooms are kept in Rooms and day times, which opens from the programme’s More menu, the designer’s More menu or a session’s Room choice. There you add, rename, order and remove rooms and set when each day starts and ends. A session’s Room choice also offers Add room, which adds a room and puts the session in it in one step. Each room is a column of the timetable, and the programme warns when two sessions overlap in the same room. A session in a room that is not in the list stays in view, and the designer offers to add that room.
Themes (tracks) are labels on each session. Attendees can filter the public programme by theme. The event’s overall venue name and address come from the event location settings.
Speakers
Speakers are Scholardemia accounts linked to a session. The public programme shows each speaker’s profile card with their name, title, institution, photo, bio, and scholarly links such as ORCID and Google Scholar, drawn from their Scholardemia profile, so speaker pages stay current without re-entering anything. When accepted submissions are published into the programme, the authors are attached as the session’s speakers automatically.
Materials & feedback
- Session materials: speakers and organisers can upload files to a session, choosing whether each file is visible publicly, to attendees, or to speakers only. Uploaders can remove their own files; organisers can manage all of them.
- Session voting: signed-in attendees can give a session a thumbs up or down from the programme, giving organisers a quick read on what resonated.