The programme workspace in the event admin console is where a schedule takes shape. You work on a draft, then publish it when it is ready; attendees see the published programme instantly and can save sessions to their own agenda.
Building the schedule
Check the rooms and day times
Open Rooms and day times from the programme’s More menu, the designer’s More menu or a session’s Room choice. Add rooms such as a main room, a workshop room or an online room, rename them (their sessions move with them), put them in order and remove the ones no session uses. New sessions, the opening and keynotes go to the first room. Set when each day of the timetable starts and ends; the conference days and time zone come from the event’s settings. When the event’s dates or daily times change there, the designer says so and offers to move the programme to them.
A session whose room is not in the list stays in view in a column of its own, and the designer offers to add that room to the list.
Generate a draft, or build by hand
For conferences, Generate draft distributes the presentation pool of accepted submissions across your days and rooms automatically. You can also add sessions manually, edit titles, times, rooms, types, and speakers, and reorder sessions within the schedule.
The workspace flags conflicts, such as two sessions overlapping in the same room, before you publish.
Publish
Publishing makes the schedule live on the public programme page. The workspace shows whether your draft has unpublished changes or is in sync with what attendees see.
Sharing the programme
- Public page: anyone can browse the published programme by day and track, in a timeline or grid view, with all times shown in the event timezone.
- PDF: download a printable programme from the workspace.
- Notify: email registrants and accepted participants that the programme has been updated, with a link to view it.
What attendees can do
From the programme page, attendees can save sessions to a personal agenda, reserve a seat in capacity-limited sessions, set a reminder before a session starts, and export a session as a calendar file. Days and tracks come straight from your schedule, so there is nothing extra to maintain.